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Professional Photography Prices and Rates

Photo captured by Grigoryev Sergey (Click Image to See More From Grigoryev Sergey)

Pricing… you can’t work as a professional photographer for very long without becoming caught up in the subject of pricing your work (well, you could, perhaps, but you would never make any money). Then there’s the question of, not only what prices to charge, but also how to educate your clients about your price list without them bailing out or thinking you’re trying to pressure them.

In the time that I’ve been running my studio as a professional photographer, I’ve explored different methods of presenting my prices to clients and potential clients, with various degrees of success. These include the usual suspects…

  • Printed price menus
  • Combined price list and brochure
  • Web site price page
  • By sending out price lists by email

But, the issue I had with these methods was that sales just didn’t seem to be where I wanted them to be. I would hand out price lists to prospects who requested them, count the accesses to my price list website page, or email my list to anyone who asked for it – yet the clients disappeared as quickly as they came, like ghosts. This was a complete puzzle to me, and it doesn’t take too much of that to imagine that, “my prices must be too high.”

Looking at my price list, and considering the lack of returning customers, I really did start to think that my prices were too high – so I made the awful mistake of lowering them. Yes, you guessed it – I got just the same result. The moral is that we can get tangled up in a vicious cycle of always fiddling with the fees.

Is any of this familiar? Are you stuck in that wasteland of trying to second-guess your prospects to find out what you think they would easily pay, rather than what you believe they should pay?

You aren’t alone – just about every professional photographer I know has encountered this painful process. But, there is a solution…

Don’t Tell – Show

The answer to this problem really requires three distinct things. First, you should decide what your products and services are going to be (i.e. what it is that you’re actually selling). Secondly, you should decide on your fees, based on your production costs, level of competition and income requirements. Lastly, produce one price list that is yours, and yours alone.

That’s correct, just ONE – no one sees your complete price list unless you personally give it to them – complete with a full sales presentation and in-depth explanation of everything you offer.

I can hear you exclaiming, “that’s the dumbest thing I’ve heard!” but stick with me here for just a moment.

There is a perfectly good explanation why the other methods don’t work effectively. When a customer looks at a web site and finds a price list, they can see how much a portrait or a wedding package costs. But how are they going to compare that with what they’ve seen elsewhere, except by the price?

All of a sudden, your prospect has been turned into a price comparison shopper! In the mind of most clients, all 8x10s are printed equal – but we know that couldn’t be more wrong. It’s what is printed on the paper that’s critical, not the print itself. But how can we clarify this to the prospect when they are a web browser or someone sitting at home reading a price list?

Wedding photography packages are an even better example. Displaying a price for a collection on a web site or in a pamphlet they can take home is only going to make the prospect think, “I get such and such for this price, but that other photographer down the street will give me the same or more for a lower price.” You and I both know that the “other” photographer won’t put as much time into the wedding day as you will, doesn’t have the level of experience you do, won’t deliver as fast, or simply isn’t as professional. But the prospect is only looking at prices.

The same thing goes when the prospect calls you on the phone. The first question is, “how much?” If you answer that question straight away, they’re gone, and we never hear from them after that. Instead, we have to divert our chat away from the price (at least at the beginning of the call) and on to the less logical reasons for the photography they’re looking for. Once we’ve had a chance to educate them about what makes us unique, then we can gently mention pricing, after which we arrange to meet with them personally for a more detailed consultation if the price is within their expectations.

By the time the prospect meets with you for a consultation, they already understand that your prices are affordable.

The Personal Touch

As you might expect, I meet with every prospect before I allow them to book a portrait session or a wedding. This is an opportunity to give my complete sales presentation before showing them my price list. As a salesperson, it is my job to ensure I understand as much about their wants as possible before selling them anything – they won’t care what I know until they know I care about them. If making money is the only motivator to you as a professional photographer then you are in the wrong business.

There is one copy of my price list, and I keep it in a leather binder, printed on fine paper. To the prospect, it looks like an official copy, which it is, and nobody has ever asked to take it home.

When I’m meeting with a customer to discuss a wedding or portrait session it can take 45 minutes to an hour before we ever get to the topic of price. The price list is there in front of them, I’m sure they know what it is, but I don’t open it until I’m ready. If they ask about the price list, and I don’t feel ready for them to see it, I simply say, “I’m so happy you brought that up, and I’ll be glad to go over it shortly. But first…” and then I ask them more questions about the wedding or portrait.

By the time we do get to the price list, we’ve talked about the wedding day, how the couple met, what they like to do together, what’s important to them and their family about the wedding, how many bridesmaids & groomsmen they have, the color scheme etc. At that point, they understand that I really care about them, and now the topic of price is no longer the main driving force. Obviously, they will have a plan in mind, and there should be a collection that falls within that range, but they are no longer just comparing our prices to everyone else’s. They are making a comparison – but it’s to do with things like service, quality, attention to detail, personality etc.

“Selling” – Start At The Top!

When I go through the price list I start with the most expensive choice, even if they’ve already indicated their budget. Doing it like this, I only have to sell down and not up. Selling up is as hard as climbing a mountain – it’s usually much simpler going down than up.

Don’t make the awful mistake of confusing this method for pressure sales, because it isn’t. The reason for selling down is to help them become involved with a package that’s right appropriate for them, even if it does happen to be the cheapest one you offer.

The client doesn’t understand as much about creative professional photography as us, so they may not truly understand which considerations they ought to be most concerned about. Instead, they get stuck on the only thing they can relate to, which happens to be the price. At the end of the day, it’s our job to get them off the price, and re-connect them with the real elements of what we do.


I just want to make sure that I do underline this point:

I have only one printed price list to show to prospective clients – there are no prices listed on my web site, no prices emailed out to those who ask for them, no detailed prices given over the telephone and no brochure with a few photographs and my prices for them to take away.

I am not hiding anything from my customers or trying to deceive them – that’s not the way to run a solid photography business. But, it does demonstrate to my prospects that I value them above the prices for my photography. It also helps to screen out the types of prospects I don’t want to work with – the ones to whom price is the main important factor and to whom family, relationships, memories and emotions are not as valued.

So far, no one has complained about this procedure. My customers now treat my prices with respect and they understand the context in which they’re given. This encourages better sales and, in my opinion, an overall better experience for the prospect.

About the Author:
Nigel Merrick is a professional photographer, blogger and business coach for other working photographers. Nigel’s blog ( Photography Business and Marketing ) helps professional photographers find peace in their business, love from their clients, and happiness in their personal lives by clarifying their focus on business and marketing.


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